To follow up the initial visit with a written report giving an estimate of the rental value of the property and advice as to pre-letting matters including Furniture & Fire Regulations, Gas Appliance Safety Regulations and any other  regulations that are applicable. To advise the Client that if there is a mortgage on the property, the mortgagee's permission must be obtained in writing before marketing commences. The Agents are to be given permission to approach any mortgagee or charge for consent to any proposed letting. To advise the Client that the insurer of the building and contents must be notified in writing before a tenancy commences. If there are problems we can try to obtain insurance cover on behalf of the Client. The Agents are to be given permission to approach any insurer for consent to any proposed letting. To negotiate and to agree terms acceptable to both the Landlord and the Tenant. To take references on the prospective Tenant comprising; employer's, credit, personal, landlord's (if appropriate). A specialist reference agency is used for all references. To obtain a suitable security deposit from the Tenant, which will be a minimum of 6 weeks' rent. To obtain a personal guarantor for the Tenant, if we consider it appropriate. To sub-instruct a professional & fully indemnified Independent Inventory Agency to prepare a full inventory of contents, fixtures, fittings and decorations, and to state their condition. They will not include on our inventories books, cleaning agents, pot plants, contents in cellars or attics or locked room(s) with Landlord's possessions therein. Nor do they list decorating or building materials or gardening items apart from machinery & tools. The contents of garages, sheds, outbuildings and workshops are also not listed, unless by special agreement with the Client at an agreed additional charge. There will be a one-off charge in respect of which the Landlord will be liable (contact us for a schedule); thereafter, the Agent will bear all future costs of remaking the inventory. To prepare the tenancy agreement and appropriate notices, unless the Client wishes to use his own solicitor at his own additional cost. To notify the relevant utility companies of the change of occupant/liability. However, please note that British Telecom and other telephone companies insist that only the user may notify them. To supervise the signing of any notices, the tenancy agreement and to obtain appropriate receipts, and to ensure that all the necessary monies are taken to cover the deposit, first month's rent, and an amount for the value of oil/calor gas/coal/logs/etc, left on the premises. We usually sign the documentation on behalf of the Landlord. To make it a condition of the tenancy that the Tenant completes and sign a banker's standing order mandate to pay the rent into the Agents' client account and the Client hereby authorises the Agents to transfer to their own account such sums as may be due to the Agents. To transfer the balance of rent taken by the Agents into the Landlord's nominated account within twenty one days of receiving confirmation of receipt from Lloyds TSB. To check-in the inventory with the Tenant at the property within 72 hours of the commencement of the tenancy. To send the Counterpart Tenancy Agreement to Customs & Excise for Stamping, if appropriate under legislation at the time. If the Client instructs the Agent to check-out the Tenant and deal with any dilapidations at the end of the tenancy, an additional charge will be made at an agreed sum. The Agent will collect the first month's rent from the Tenant from which they will deduct their fee, and hold the Tenant's deposit under the ARLA Deposit Indemnity Scheme. Return to Landlord Services page